Why do we collect your personal information?
You have contacted us regarding the Working Minority Retriever Club, either to find out more information regarding training and events, or because you are interested in becoming a member. We have identified you as an individual that could be of interest to our clients.
We take your privacy very seriously and, in order for us to keep you informed about club events and activities, we request to hold your personal data. If you do not allow us to do this, we will be legally obliged to remove you from our database and can no longer put you forward for such opportunities.
What information do we collect?
Typically we would only store your email address and phone/mobile if you chose to share it.
It is unlikely we will require or process any data which would be categorised as Special under the relevant data protection legislation but should we need to do so we would contact you and get your explicit consent to do so. We would also like permission to use any photographs from our events which you appear in.
What will we do with your personal information?
We will hold your personal data:
· We may use your personal information to contact you to discuss events, activities or membership.
· We may also use your data for the purpose of identification
. We may use photographs of you and your dog at our events on our website
· To comply with our legal and regulatory obligations
Who will we share your personal information with?
We will only make your personal information visible to the club committee
We do not intend to share your details with third parties.
· if we use 3rd parties for running our business processes. An example of this might be that we have our emails or our database hosted in the cloud. Whilst these cloud providers would not typically have direct access to your information, storage is considered processing under the relevant data protection legislation.
Using your information to keep in touch with you
In addition to our typical processing we may use the information we hold about you in order to contact you in the following circumstances:
· To advise you of Dates or Changes to Club Events
· To advise you of any security concerns
· Where permitted by law
How long do we hold it for?
We will hold your data for no longer than 4 years before seeking confirmation that you are happy for us to continue to hold your data.
Secure collection and storing of your information
All information that you provide to us, or we collect about you is stored on a cloud based secure server. We understand that this includes confidential information and we have put in place a range of suitable physical, electronic and managerial procedures to safeguard and secure your information.
Our committee have the minimum required access to your data, and are trained to ensure that it is protected, and kept secure.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to us; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We do not store your information for longer than is necessary to provide the service, and to ensure that we have appropriate auditable records for business purposes.